JOHN MUNOZ WORKFLOW AUTOMATION · TECHNICAL VA
FIG. 01 · THE LEAD MACHINE A SCALE MODEL OF ONE LEAD WORKFLOW. EACH MARIGOLD BALL IS A LEAD.

Automations that keep
your leads moving

I build lead intake, routing, and follow-up systems for real estate, mortgage, and appointment-based teams. Built in n8n, GoHighLevel, Make, and Zapier, with voice AI from VAPI and Retell.

FIG. 02 · ONE BUILDING, MANY LEADS

Manual lead handling shouldn't eat your team's day.

The system handles the copy and paste. Your people handle the conversations.

SEE HOW I BUILD
TOOLS
  • N8N
  • GOHIGHLEVEL
  • VAPI
  • RETELL
  • MAKE
  • ZAPIER
  • APIFY
  • GOOGLE SHEETS

WORKS INSIDE THE TOOLS YOU ALREADY USE.

PROBLEMS

Your CRM holds the leads.
It doesn't chase them.

Every check, tag, and follow-up still needs someone to remember it, so the repetitive work stays on your team.

From first form fill To booked call

FIG. 04 · EXPLODED VIEW, YOUR STACK [HOVER A LAYER]
EXPERIENCE

Built inside the tools you already use

I work inside the stack your team already has. I map how leads move today, then build the path in the right tool, with each step visible so nothing happens in a black box.

AUTOMATION
1.5YRS
CUSTOMER SERVICE
6+YRS
    PROCESS

    Built so your team
    can see how it works

    I start with how the work happens today, not with a tool. Each step leaves something you can look at: a map, a working flow, a test list, and a handoff your team can run.

    SHEET 01 · STAGE 1 OF 4
      PORTFOLIO BUILDS

      Drawing sheets
      from the test bench

      Portfolio and test builds I made to work through common patterns in each tool. Each sheet shows the path a record takes.

      PLAN CHEST · 6 DRAWERS · 18 SHEETS

        PORTFOLIO BUILD

        FIG. 05 · WHERE LEADS LIVE
        WHO I BUILD FOR

        Made for teams
        that live on follow-up

          [0, 0] [0, 0] [0, 0]

          Send me the workflow
          you're doing by hand

          I'll map it and show you where it can run on its own.

          BOOK A CALL